Microsoft Excel 2003-2007 Keyboard Shortcuts
|
Display and use windows
|
ALT+TAB
|
Switch to the next program.
|
ALT+Shift+TAB
|
Switch to the previous program.
|
CTRL+ESC
|
Display the Windows Start menu.
|
CTRL+W
or CTRL+F4
|
Close the selected workbook window.
|
CTRL+F5
|
Restore the window size of the
selected workbook window.
|
F6
|
Switch to the next pane in a
worksheet that has been split (Window menu, Split command).
|
Shift+F6
|
Switch to the previous pane in a
worksheet that has been split.
|
CTRL+F6
|
When more than one workbook window is
open, switch to the next workbook window.
|
CTRL+Shift+F6
|
Switch to the previous workbook
window.
|
CTRL+F7
|
When a workbook window is not
maximized, perform the Move command (on the Control menu for the workbook
window). Use the arrow keys to move the window, and when finished press ESC.
|
CTRL+F8
|
When a workbook window is not
maximized, perform the Size command (on the Control menu for the workbook
window). Use the arrow keys to resize the window, and when finished press
ENTER.
|
CTRL+F9
|
Minimize a workbook window to an
icon.
|
CTRL+F10
|
Maximize or restore the selected
workbook window.
|
PRTSCR
|
Copy a picture of the screen to the
Clipboard.
|
ALT+PRINT
SCREEN
|
Copy a picture of the selected window
to the Clipboard.
|
Access and use smart tags
|
ALT+Shift+F10
|
Display the menu or message for a
smart tag. If more than one smart tag is present, switch to the next smart
tag and display its menu or message.
|
DOWN
ARROW
|
Select the next item in a smart tag
menu.
|
UP
ARROW
|
Select the previous item in a smart
tag menu.
|
ENTER
|
Perform the action for the selected
item in a smart tag menu.
|
ESC
|
Close the smart tag menu or message.
|
Access and use task panes
|
F6
|
Move to a task pane (task pane: A
window within an Office application that provides commonly used commands. Its
location and small size allow you to use these commands while still working
on your files.) from another pane in the program window. (You may need to
press F6 more than once.)
|
CTRL+TAB
|
When a menu or toolbar (toolbar: A
bar with buttons and options that you use to carry out commands. To display a
toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You
may need to press CTRL+TAB more than once.)
|
TAB
or Shift+TAB
|
When a task pane is active, select
the next or previous option in the task pane
|
CTRL+SPACEBAR
|
Display the full set of commands on
the task pane menu
|
DOWN
ARROW or UP ARROW
|
Move among choices in a selected
submenu; move among certain options in a group of options
|
SPACEBAR
or ENTER
|
Open the selected menu, or perform
the action assigned to the selected button
|
Shift+F10
|
Open a shortcut menu (shortcut menu:
A menu that shows a list of commands relevant to a particular item. To
display a shortcut menu, right-click an item or press SHIFT+F10.); open a
drop-down menu for the selected gallery item
|
HOME
or END
|
When a menu or submenu is visible,
select the first or last command on the menu or submenu
|
PAGE
UP or PAGE DOWN
|
Scroll up or down in the selected
gallery list
|
CTRL+HOME
or CTRL+END
|
Move to the top or bottom of the
selected gallery list
|
Access and use menus and toolbars
|
F10
or ALT
|
Select the menu bar (menu bar: The
horizontal bar below the title bar that contains the names of menus. A menu
bar can be the built-in menu bar or a custom menu bar.), or close an open
menu and submenu at the same time.
|
TAB
or Shift+TAB
|
When a toolbar is selected, select
the next or previous button or menu on the toolbar.
|
CTRL+TAB
or CTRL+Shift+TAB
|
When a toolbar is selected, select
the next or previous toolbar.
|
ENTER
|
Open the selected menu, or perform
the action for the selected button or command.
|
Shift+F10
|
Display the shortcut menu (shortcut
menu: A menu that shows a list of commands relevant to a particular item. To
display a shortcut menu, right-click an item or press SHIFT+F10.) for the
selected item.
|
ALT+SPACEBAR
|
Display the Control menu for the
Excel window.
|
DOWN
ARROW or UP ARROW
|
When a menu or submenu is open,
select the next or previous command.
|
LEFT
ARROW or RIGHT ARROW
|
Select the menu to the left or right.
When a submenu is open, switch between the main menu and the submenu.
|
HOME
or END
|
Select the first or last command on
the menu or submenu.
|
ESC
|
Close an open menu. When a submenu is
open, close only the submenu.
|
CTRL+DOWN
ARROW
|
Display the full set of commands on a
menu.
|
CTRL+7
|
Show or hide the Standard toolbar.
|
Use dialog boxes
|
TAB
|
Move to the next option or option
group.
|
Shift+TAB
|
Move to the previous option or option
group.
|
CTRL+TAB
or CTRL+PAGE DOWN
|
Switch to the next tab in a dialog
box.
|
CTRL+Shift+TAB
or CTRL+PAGE UP
|
Switch to the previous tab in a
dialog box.
|
Arrow
keys
|
Move between options in an open
drop-down list, or between options in a group of options.
|
SPACEBAR
|
Perform the action for the selected
button, or select or clear the selected check box.
|
First
letter of an option in a drop-down list
|
Open the list if it is closed and
move to that option in the list.
|
ALT+
the underlined letter in an optn
|
Select an option, or select or clear
a check box.
|
ALT+DOWN
ARROW
|
Open the selected drop-down list.
|
ENTER
|
Perform the action for the default
command button in the dialog box (the button with the bold outline, often the
OK button).
|
ESC
|
Cancel the command and close the
dialog box.
|
Use edit boxes within dialog boxes
|
HOME
|
Move to the beginning of the entry.
|
END
|
Move to the end of the entry.
|
LEFT
ARROW or RIGHT ARROW
|
Move one character to the left or
right.
|
CTRL+LEFT
ARROW
|
Move one word to the left.
|
CTRL+RIGHT
ARROW
|
Move one word to the right.
|
Shift+LEFT
ARROW
|
Select or unselect one character to
the left.
|
Shift+RIGHT
ARROW
|
Select or unselect one character to
the right.
|
CTRL+Shift+LEFT
ARROW
|
Select or unselect one word to the
left.
|
CTRL+Shift+RIGHT
ARROW
|
Select or unselect one word to the
right.
|
Shift+HOME
|
Select from the insertion point to
the beginning of the entry.
|
Shift+END
|
Select from the insertion point to
the end of the entry.
|
Use the Open, Save As, and Insert
Picture dialog boxes
|
ALT+1
|
Go to the previous folder
|
ALT+2
|
Up One Level button: open the folder
up one level above the open folder
|
ALT+3
|
Search the Web button: close the
dialog box and open your Web search page (search page: A page from which you
can find and go to other Internet sites or to documents on an intranet. Many
search pages provide various ways to search, such as by topic, by keyword, or
by matches to user queries.)
|
ALT+4
|
Delete button: delete the selected
folder or file
|
ALT+5
|
Create New Folder button: create a
new folder
|
ALT+6
|
Views button: switch among available
folder views
|
ALT+7
or ALT+L
|
Tools button: show the Tools menu
|
Shift+F10
|
Display a shortcut menu (shortcut
menu: A menu that shows a list of commands relevant to a particular item. To
display a shortcut menu, right-click an item or press SHIFT+F10.) for a
selected item such as a folder or file
|
TAB
|
Move between options or areas in the
dialog box
|
F4
or ALT+I
|
Open the Look in list
|
F5
|
Refresh the file list
|
Use the Help task pane and Help
window
|
F1
|
Display the Help task pane.
|
F6
|
Switch between the Help task pane and
the active application.
|
TAB
|
Select the next item in the Help task
pane.
|
Shift+TAB
|
Select the previous item in the Help
task pane.
|
ENTER
|
Perform the action for the selected
item.
|
DOWN
ARROW and UP ARROW
|
In a Table of Contents, select the
next and previous item, respectively.
|
RIGHT
ARROW and LEFT ARROW
|
In a Table of Contents, expand and
collapse the selected item, respectively.
|
ALT+LEFT
ARROW
|
Move back to the previous task Pane.
|
ALT+RIGHT
ARROW
|
Move forward to the next task Pane.
|
CTRL+SPACEBAR
|
Open the menu of Pane options.
|
CTRL+F1
|
Close and reopen the current task
pane.
|
RIGHT
ARROW
|
Expand a +/- list.
|
LEFT
ARROW
|
Collapse a +/- list.
|
In the Help window
|
TAB
|
Select the next hidden text or
hyperlink, or Show All or Hide All at the top of a topic
|
Shift+TAB
|
Select the previous hidden text or
hyperlink, or the Browser View button at the top of a Microsoft Office Web
site article
|
ENTER
|
Perform the action for the selected
Show All, Hide All, hidden text, or hyperlink
|
ALT+LEFT
ARROW
|
Move back to the previous Help topic.
|
ALT+RIGHT
ARROW
|
Move forward to the next Help topic.
|
CTRL+P
|
Print the current Help topic.
|
UP
ARROW AND DOWN ARROW
|
Scroll small amounts up and down,
respectively, within the currently-displayed Help topic.
|
PAGE
UP AND PAGE DOWN
|
Scroll larger amounts up and down,
respectively, within the currently-displayed Help topic.
|
ALT+U
|
Change whether the Help window
appears connected to (tiled) or separate from (untiled) the active
application.
|
Shift+F10
|
Display a menu of commands for the
Help window; requires that the Help window have active focus (click an item
in the Help window).
|
Preview and print
|
Arrow
keys
|
Move around the page when zoomed in.
|
PAGE
UP or PAGE DOWN
|
Move by one page when zoomed out.
|
CTRL+UP
ARROW or CTRL+LEFT ARROW
|
Move to the first page when zoomed
out.
|
CTRL+DOWN
ARROW or CTRL+RIGHT ARROW
|
Move to the last page when zoomed
out.
|
Work with worksheets
|
Shift+F11
or ALT+Shift+F1
|
Insert a new worksheet.
|
CTRL+PAGE
DOWN
|
Move to the next sheet in the
workbook.
|
CTRL+PAGE
UP
|
Move to the previous sheet in the
workbook.
|
Shift+CTRL+PAGE
DOWN
|
Select the current and next sheet. To
cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a
different sheet, press CTRL+PAGE UP.
|
Shift+CTRL+PAGE
UP
|
Select the current and previous
sheet.
|
ALT+O,
H, R
|
Rename the current sheet (Format
menu, Sheet submenu, Rename command).
|
ALT+E,
M
|
Move or copy the current sheet (Edit
menu, Move or Copy Sheet command).
|
ALT+E,
L
|
Delete the current sheet (Edit menu,
Delete Sheet command).
|
Move and scroll within worksheets
|
Arrow
keys
|
Move one cell up, down, left, or
right.
|
TAB
|
Move one cell to the right.
|
Shift+TAB
|
Move one cell to the left.
|
CTRL+arrow
key
|
Move to the edge of the current data
region (data region: A range of cells that contains data and that is bounded
by empty cells or worksheet borders.).
|
HOME
|
Move to the beginning of the row.
|
CTRL+HOME
|
Move to the beginning of the
worksheet.
|
CTRL+END
|
Move to the last cell on the
worksheet, in the bottom-most used row of the rightmost used column.
|
PAGE
DOWN
|
Move down one screen.
|
PAGE
UP
|
Move up one screen.
|
ALT+PAGE
DOWN
|
Move one screen to the right.
|
ALT+PAGE
UP
|
Move one screen to the left.
|
F6
|
Switch to the next pane in a
worksheet that has been split (Window menu, Split command).
|
Shift+F6
|
Switch to the previous pane in a
worksheet that has been split.
|
CTRL+BACKSPACE
|
Scroll to display the active cell.
|
F5
|
Display the Go To dialog box.
|
Shift+F5
|
Display the Find dialog box.
|
Shift+F4
|
Repeat the last Find action (same as
Find Next).
|
TAB
|
Move between unlocked cells on a
protected worksheet.
|
Move within a selected range
|
ENTER
|
Move from top to bottom within the
selected range.
|
Shift+ENTER
|
Move from bottom to top within the
selected range.
|
TAB
|
Move from left to right within the
selected range. If cells in a single column are selected, move down.
|
Shift+TAB
|
Move from right to left within the
selected range. If cells in a single column are selected, move up.
|
CTRL+PERIOD
|
Move clockwise to the next corner of
the selected range.
|
CTRL+ALT+RIGHT
ARROW
|
In nonadjacent selections, switch to
the next selection to the right.
|
CTRL+ALT+LEFT
ARROW
|
Switch to the next nonadjacent
selection to the left.
|
Move and scroll with SCROLL LOCK on
|
SCROLL
LOCK
|
Turn SCROLL LOCK on or off.
|
HOME
|
Move to the cell in the upper-left
corner of the window.
|
END
|
Move to the cell in the lower-right
corner of the window.
|
UP
ARROW or DOWN ARROW
|
Scroll one row up or down.
|
LEFT
ARROW or RIGHT ARROW
|
Scroll one column left or right.
|
Select cells, rows and columns, and
objects
|
CTRL+SPACEBAR
|
Select the entire column.
|
Shift+SPACEBAR
|
Select the entire row.
|
CTRL+A
|
Select the entire worksheet. If the
worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a
second time selects the entire worksheet.
|
Shift+BACKSPACE
|
With multiple cells selected, select
only the active cell.
|
CTRL+Shift+SPACEBAR
|
Selects the entire worksheet. If the
worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region.
Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When
an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
|
CTRL+6
|
Alternate between hiding objects,
displaying objects, and displaying placeholders for objects.
|
Select cells with specific
characteristics
|
CTRL+Shift+*
(asterisk)
|
Select the current region around the
active cell (the data area enclosed by blank rows and blank columns). In a
PivotTable report, select the entire PivotTable report.
|
CTRL+/
|
Select the array (array: Used to
build single formulas that produce multiple results or that operate on a
group of arguments that are arranged in rows and columns. An array range
shares a common formula; an array constant is a group of constants used as an
argument.) containing the active cell.
|
CTRL+Shift+O
(the letter O)
|
Select all cells that contain
comments.
|
CTRL+\
|
In a selected row, select the cells
that don't match the formula or static value in the active cell.
|
CTRL+Shift+|
|
In a selected column, select the
cells that don't match the formula or static value in the active cell.
|
CTRL+[
(opening bracket)
|
Select all cells directly referenced
by formulas in the selection.
|
CTRL+Shift+{
(opening brace)
|
Select all cells directly or
indirectly referenced by formulas in the selection.
|
CTRL+]
(closing bracket)
|
Select cells that contain formulas
that directly reference the active cell.
|
CTRL+Shift+}
(closing brace)
|
Select cells that contain formulas
that directly or indirectly reference the active cell.
|
ALT+;
(semicolon)
|
Select the visible cells in the
current selection.
|
Extend a selection
|
F8
|
Turn extend mode on or off. In extend
mode, EXT appears in the status line, and the arrow keys extend the
selection.
|
Shift+F8
|
Add another range of cells to the
selection; or use the arrow keys to move to the start of the range you want
to add, and then press F8 and the arrow keys to select the next range.
|
Shift+arrow
key
|
Extend the selection by one cell.
|
CTRL+Shift+arrow
key
|
Extend the selection to the last nonblank
cell in the same column or row as the active cell.
|
Shift+HOME
|
Extend the selection to the beginning
of the row.
|
CTRL+Shift+HOME
|
Extend the selection to the beginning
of the worksheet.
|
CTRL+Shift+END
|
Extend the selection to the last used
cell on the worksheet (lower-right corner).
|
Shift+PAGE
DOWN
|
Extend the selection down one screen.
|
Shift+PAGE
UP
|
Extend the selection up one screen.
|
END+Shift+arrow
key
|
Extend the selection to the last
nonblank cell in the same column or row as the active cell.
|
END+Shift+HOME
|
Extend the selection to the last used
cell on the worksheet (lower-right corner).
|
END+Shift+ENTER
|
Extend the selection to the last cell
in the current row. This key sequence does not work if you have turned on
transition navigation keys (Tools menu, Options command, Transition tab).
|
SCROLL
LOCK+Shift+HOME
|
Extend the selection to the cell in
the upper-left corner of the window.
|
SCROLL
LOCK+Shift+END
|
Extend the selection to the cell in
the lower-right corner of the window.
|
Enter data
|
ENTER
|
Complete a cell entry and select the
cell below.
|
ALT+ENTER
|
Start a new line in the same cell.
|
CTRL+ENTER
|
Fill the selected cell range with the
current entry.
|
Shift+ENTER
|
Complete a cell entry and select the
previous cell above.
|
TAB
|
Complete a cell entry and select the
next cell to the right.
|
Shift+TAB
|
Complete a cell entry and select the
previous cell to the left.
|
ESC
|
Cancel a cell entry.
|
Arrow
keys
|
Move one character up, down, left, or
right.
|
HOME
|
Move to the beginning of the line.
|
F4
or CTRL+Y
|
Repeat the last action.
|
CTRL+Shift+F3
|
Create names (name: A word or string
of characters that represents a cell, range of cells, formula, or constant
value. Use easy-to-understand names, such as Products, to refer to hard to
understand ranges, such as Sales!C20:C30.) from row and column labels.
|
CTRL+D
|
Fill down.
|
CTRL+R
|
Fill to the right.
|
CTRL+F3
|
Define a name.
|
CTRL+K
|
Insert a hyperlink (hyperlink:
Colored and underlined text or a graphic that you click to go to a file, a
location in a file, a Web page on the World Wide Web, or a Web page on an
intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP
sites.).
|
CTRL+;
(semicolon)
|
Enter the date.
|
CTRL+Shift+:
(colon)
|
Enter the time.
|
ALT+DOWN
ARROW
|
Display a drop-down list of the
values in the current column of a range.
|
CTRL+Z
|
Undo the last action.
|
Enter special characters
|
ALT+0162
|
Enters the cent character �.
|
ALT+0163
|
Enters the pound sterling character
�.
|
ALT+0165
|
Enters the yen symbol �.
|
ALT+0128
|
Enters the euro symbol �.
|
Enter and calculate formulas
|
=
(equal sign)
|
Start a formula.
|
F2
|
Move the insertion point into the
Formula Bar when editing in a cell is turned off.
|
BACKSPACE
|
In the Formula Bar, delete one
character to the left.
|
ENTER
|
Complete a cell entry from the cell
or Formula Bar.
|
CTRL+Shift+ENTER
|
Enter a formula as an array formula
(array formula: A formula that performs multiple calculations on one or more
sets of values, and then returns either a single result or multiple results.
Array formulas are enclosed between braces { } and are entered by pressing
CTRL+SHIFT+ENTER.).
|
ESC
|
Cancel an entry in the cell or
Formula Bar.
|
Shift+F3
|
In a formula, display the Insert
Function dialog box.
|
CTRL+A
|
When the insertion point is to the
right of a function name in a formula, display the Function Arguments dialog
box.
|
CTRL+Shift+A
|
When the insertion point is to the
right of a function name in a formula, insert the argument names and
parentheses.
|
F3
|
Paste a defined name (name: A word or
string of characters that represents a cell, range of cells, formula, or
constant value. Use easy-to-understand names, such as Products, to refer to
hard to understand ranges, such as Sales!C20:C30.) into a formula.
|
ALT+=
(equal sign)
|
Insert an AutoSum formula with the
SUM function.
|
CTRL+Shift+
(quotation mark)
|
Copy the value from the cell above
the active cell into the cell or the Formula Bar.
|
CTRL+'
(apostrophe)
|
Copies a formula from the cell above
the active cell into the cell or the Formula Bar.
|
CTRL+`
(single left quotation mark)
|
Alternate between displaying cell
values and displaying formulas.
|
F9
|
Calculate all worksheets in all open
workbooks.
|
Shift+F9
|
Calculate the active worksheet.
|
CTRL+ALT+F9
|
Calculate all worksheets in all open
workbooks, regardless of whether they have changed since the last
calculation.
|
CTRL+ALT+Shift+F9
|
Rechecks dependent formulas and then
calculates all cells in all open workbooks, including cells not marked as
needing to be calculated.
|
Edit data
|
F2
|
Edit the active cell and position the
insertion point at the end of the cell contents.
|
ALT+ENTER
|
Start a new line in the same cell.
|
BACKSPACE
|
Edit the active cell and then clear
it, or delete the preceding character in the active cell as you edit cell
contents.
|
DELETE
|
Delete the character to the right of
the insertion point, or delete the selection.
|
CTRL+DELETE
|
Delete text to the end of the line.
|
F7
|
Display the Spelling dialog box.
|
Shift+F2
|
Edit a cell comment.
|
ENTER
|
Complete a cell entry and select the
next cell below.
|
CTRL+Z
|
Undo the last action.
|
ESC
|
Cancel a cell entry.
|
CTRL+Shift+Z
|
When the AutoCorrect Smart Tags is
displayed, undo or redo the last automatic correction.
|
Insert, delete, and copy cells
|
CTRL+C
|
Copy the selected cells.
|
CTRL+C,
immediately followed by another CTRL+C
|
Display the Microsoft Office
Clipboard (multiple copy and paste).
|
CTRL+X
|
Cut the selected cells.
|
CTRL+V
|
Paste copied cells.
|
DELETE
|
Clear the contents of the selected
cells.
|
CTRL+HYPHEN
|
Delete the selected cells.
|
CTRL+Shift+PLUS
SIGN
|
Insert blank cells.
|
Format data
|
ALT+'
(apostrophe)
|
Display the Style dialog box.
|
CTRL+1
|
Display the Format Cells dialog box.
|
CTRL+Shift+~
|
Apply the General number format.
|
CTRL+Shift+$
|
Apply the Currency format with two
decimal places (negative numbers in parentheses).
|
CTRL+Shift+%
|
Apply the Percentage format with no
decimal places.
|
CTRL+Shift+^
|
Apply the Exponential number format
with two decimal places.
|
CTRL+Shift+#
|
Apply the Date format with the day,
month, and year.
|
CTRL+Shift+@
|
Apply the Time format with the hour
and minute, and AM or PM.
|
CTRL+Shift+!
|
Apply the Number format with two
decimal places, thousands separator, and minus sign (-) for negative values.
|
CTRL+B
|
Apply or remove bold formatting.
|
CTRL+I
|
Apply or remove italic formatting.
|
CTRL+U
|
Apply or remove underlining.
|
CTRL+5
|
Apply or remove strikethrough.
|
CTRL+9
|
Hide the selected rows.
|
CTRL+Shift+(
(opening parenthesis)
|
Unhide any hidden rows within the
selection.
|
CTRL+0
(zero)
|
Hide the selected columns.
|
CTRL+Shift+)
(closing parenthesis)
|
Unhide any hidden columns within the
selection.
|
CTRL+Shift+&
|
Apply the outline border to the
selected cells.
|
CTRL+Shift+_
|
Remove the outline border from the
selected cells.
|
Use the Border tab in the Format
Cells dialog box
|
ALT+T
|
Apply or remove the top border.
|
ALT+B
|
Apply or remove the bottom border.
|
ALT+L
|
Apply or remove the left border.
|
ALT+R
|
Apply or remove the right border.
|
ALT+H
|
If cells in multiple rows are
selected, apply or remove the horizontal divider.
|
ALT+V
|
If cells in multiple columns are
selected, apply or remove the vertical divider.
|
ALT+D
|
Apply or remove the downward diagonal
border.
|
ALT+U
|
Apply or remove the upward diagonal
border.
|
Use data forms (Data menu, Form
command)
|
DOWN
ARROW
|
Move to the same field in the next
record.
|
UP
ARROW
|
Move to the same field in the
previous record.
|
TAB
and Shift+TAB
|
Move to each field in the record,
then to each command button.
|
ENTER
|
Move to the first field in the next
record.
|
Shift+ENTER
|
Move to the first field in the
previous record.
|
PAGE
DOWN
|
Move to the same field 10 records
forward.
|
CTRL+PAGE
DOWN
|
Start a new, blank record.
|
PAGE
UP
|
Move to the same field 10 records
back.
|
CTRL+PAGE
UP
|
Move to the first record.
|
HOME
or END
|
Move to the beginning or end of a
field.
|
Shift+END
|
Extend selection to the end of a
field.
|
Shift+HOME
|
Extend selection to the beginning of
a field.
|
LEFT
ARROW or RIGHT ARROW
|
Move one character left or right
within a field.
|
Shift+LEFT
ARROW
|
Select the character to the left
within a field.
|
Shift+RIGHT
ARROW
|
Select the character to the right
within a field.
|
Filter ranges (Data menu, AutoFilter
command)
|
ALT+DOWN
ARROW
|
In the cell that contains the
drop-down arrow, displays the AutoFilter list for the current column.
|
DOWN
ARROW
|
Selects the next item in the
AutoFilter list.
|
UP
ARROW
|
Selects the previous item in the
AutoFilter list.
|
ALT+UP
ARROW
|
Closes the AutoFilter list for the
current column.
|
HOME
|
Selects the first item (All) in the
AutoFilter list.
|
END
|
Selects the last item in the
AutoFilter list.
|
ENTER
|
Filters the range based on the item
selected from the AutoFilter list.
|
Show, hide, and outline data
|
ALT+Shift+RIGHT
ARROW
|
Groups rows or columns.
|
ALT+Shift+LEFT
ARROW
|
Ungroups rows or columns.
|
CTRL+8
|
Displays or hides the outline
symbols.
|
CTRL+9
|
Hides the selected rows.
|
CTRL+Shift+(
(opening parenthesis)
|
Unhides any hidden rows within the
selection.
|
CTRL+0
(zero)
|
Hides the selected columns.
|
CTRL+Shift+)
(closing parenthesis)
|
Unhides any hidden columns within the
selection.
|
Use the PivotTable and PivotChart
Wizard - Layout dialog box
|
UP
ARROW or DOWN ARROW
|
Selects the previous or next field
button in the list on the right.
|
LEFT
ARROW or RIGHT ARROW
|
With two or more columns of field
buttons, selects the button to the left or right.
|
ALT+R
|
Moves the selected field into the Row
area.
|
ALT+C
|
Moves the selected field into the
Column area.
|
ALT+D
|
Moves the selected field into the
Data area.
|
ALT+P
|
Moves the selected field into the
Page area.
|
ALT+L
|
Displays the PivotTable Field dialog
box for the selected field.
|
Display and hide items in a field
|
ALT+DOWN
ARROW
|
Displays the drop-down list for a
field in a PivotTable or PivotChart report. Use the arrow keys to select the
field.
|
UP
ARROW
|
Selects the previous item in the
range.
|
DOWN
ARROW
|
Selects the next item in the range.
|
RIGHT
ARROW
|
For an item that has lower-level
items available, displays the lower-level items.
|
LEFT
ARROW
|
For an item that has lower-level
items displayed, hides the lower-level items.
|
HOME
|
Selects the first visible item in the
list.
|
END
|
Selects the last visible item in the
list.
|
ENTER
|
Closes the list and displays the
selected items.
|
SPACEBAR
|
Checks, double-checks, or clears a
check box in the list. Double-check selects both an item and all of its
llower-level items.
|
TAB
|
Switches between the list, the OK
button, and the Cancel button.
|
Change the layout of a report
|
CTRL+Shift+*
(asterisk)
|
Selects an entire PivotTable report.
|
ALT+Shift+RIGHT
ARROW
|
Groups the selected items in a
PivotTable field.
|
ALT+Shift+LEFT
ARROW
|
Ungroups grouped items in a
PivotTable field.
|
Create charts and select chart
elements
|
F11
or ALT+F1
|
Creates a chart of the data in the
current range.
|
CTRL+PAGE
DOWN
|
Selects a chart sheet: selects the
next sheet in the workbook, until the chart sheet you want is selected.
|
CTRL+PAGE
UP
|
Selects a chart sheet: selects the
previous sheet in the workbook, until the chart sheet you want is selected.
|
DOWN
ARROW
|
Select the previous group of elements
in a chart.
|
UP
ARROW
|
Selects the next group of elements in
a chart.
|
RIGHT
ARROW
|
Selects the next element within a
group.
|
LEFT
ARROW
|
Selects the previous element within a
group.
|
Use speech recognition and
text-to-speech
|
CTRL
|
Switches between command mode and
dictation mode.
|
ESC
|
Stops reading when text is being read
aloud.
|
Send e-mail messages
|
Shift+TAB
|
When cell A1 is selected, moves to
the Introduction box in the e-mail message header. In the message header,
moves to the Subject, Bcc (if displayed), Cc, To, and From (if displayed)
boxes, then to the address book for the Bcc, Cc, To, and From boxes, and then
to cell A1.
|
ALT+S
|
Sends the e-mail message.
|
CTRL+Shift+B
|
Opens the Address Book.
|
ALT+O
|
Opens the Options menu for access to
the Options, Bcc Field, and From Field commands.
|
ALT+P
|
Opens the Outlook Message Options
dialog box (Options menu, Options command).
|
ALT+K
|
Checks the names in the To, Cc, and
Bcc boxes against the Address Book.
|
ALT+PERIOD
|
Opens the Address Book for the To
box.
|
ALT+C
|
Opens the Address Book for the Cc
box.
|
ALT+B
|
If the Bcc box is displayed, opens
the Address Book for the Bcc box.
|
ALT+J
|
Goes to the Subject box.
|
CTRL+Shift+G
|
Creates a message flag.
|
ALT+A
|
Adds interactivity to the range or
sheet being sent.
|
Work with macros
|
ALT+F8
|
Displays the Macro dialog box.
|
ALT+F11
|
Displays the Visual Basic Editor.
|
CTRL+F11
|
Inserts a Microsoft Excel 4.0 macro
sheet.
|
Work with multiple national languages
|
CTRL+RIGHT
Shift
|
Switches to right-to-left paragraph
direction (the text must contain only neutral characters (neutral characters:
Characters that do not have strong right-to-left or left-to-right language
attributes. Numerals are an example of neutral characters.)).
|
CTRL+LEFT
Shift
|
Switches to left-to-right paragraph
direction (the text must contain only neutral characters).
|
ALT+Shift+UP
ARROW
|
In Japanese text for which you've
displayed phonetic guides, moves the pointer into the phonetic guides.
|
ALT+Shift+DOWN
ARROW
|
Moves the pointer from the phonetic
guides back to the parent string of characters.
|
NUM
LOCK, ALT+numeric pad numbers
|
Enter a unicode character.
|
ALT+X
|
Pressed immediately after typing the
hexadecimal code for a unicode character, converts the numbers to the
character. Pressed immediately following a unicode character, converts the
character to its hexadecimal code.
|
